Education Dept. Confirms Requirements to Report Litigation, Settlements, Specified Liabilities
- Recently released guidance from the U.S. Department of Education's Office of Federal Student Aid (FSA) confirms that both private and public institutions of higher education must report litigation, settlements and other specified liabilities.
- The new guidance – which addresses the notice requirements in the provision of the federal student aid regulations known as the Borrower Defense to Repayment – states that all private and public institutions participating in the federal student aid program must report all settlement liabilities and any litigation brought on or after July 1, 2017, "regardless of the type of legal action or the size of the claim."
- Compliance with these regulations, and continued participation in federal student aid programs, will require careful internal coordination among staff and legal counsel at educational institutions to ensure that litigation, settlements and other specified liabilities are appropriately monitored and reported within the prescribed time periods.
The Obama Administration published the Borrower Defense regulations in November 2016, but implementation was stayed until 2018. Since then, institutions have been seeking further guidance from the Education Department about how the regulations will be implemented and how institutions may fulfill their corresponding obligations.
The stated purpose of the regulations is to protect "student loan borrowers from misleading, deceitful, and predatory practices of, and failures to fulfill contractual promises by, institutions participating in the Department's student aid programs." To achieve that purpose, the Department is focused on determining and monitoring an institution's financial condition.
The Department attempts to measure an institution's financial health by calculating a "composite score" based on the institution's self-reported financial information. If a score is greater than or equal to 1.5, the Department considers the institution financially responsible. If the score is 1.0 or lower, institutions are subject to more stringent oversight and restrictions, including probationary status or dismissal from the student aid program.
The Borrower Defense regulations establish "triggering events" that could lead to a recalculation of a composite score. Triggering events include final judgments, settlements, required teach-out plans, gainful employment ineligibility, Direct Loan litigation and summary judgment deadlines in "other litigation," among others. Institutions experiencing a triggering event must notify the Department within 10 days in most cases.
The June 2019 Guidance
The June 2019 guidance addresses three urgent questions regarding the 2016 regulations. First, the regulations apply to both private and public institutions. All institutions participating in the federal student aid program under Title IV of the Higher Education Act are subject to these reporting obligations.
Second, institutions are required to report any debts incurred from settlements, even if a settlement is reached before a lawsuit is filed. Accordingly, institutions cannot circumvent this reporting requirement by settling a claim or liability before legal action is taken.
Third, the reporting obligation includes all litigation brought on or after July 1, 2017. Institutions must report litigation no matter the type or size of the claims. By way of illustration, FSA cites personal injury and fraud litigation as examples of what cases must be reported. Institutions are now under an affirmative duty to report all litigation to the Education Department and to supplement prior reports by including any cases arising on or after July 1, 2017.
Considerations and Takeaways
The Borrower Defense regulations are not easy to follow. Ever since they were issued, institutions have had many questions about how FSA will interpret and implement them. FSA's most recent guidance answers some of those questions, but many more remain. Of particular importance, neither the regulations nor the FSA guidance specifies what information should be provided in the required notices, the form that information should take or how to address confidential information.
What is clear, nonetheless, is that compliance with these regulations, and continued participation in federal student aid programs, will require careful internal coordination among staff and legal counsel at educational institutions to ensure that litigation, settlements and other specified liabilities are appropriately monitored and reported within the prescribed time periods. Implementing effective internal compliance measures is essential. Failure to comply could result in the Education Department imposing a fine, or limiting, suspending or terminating participation in federal student aid programs.
For more information about this topic, please contact the authors or other members of Holland & Knight's Education Team.
Information contained in this alert is for the general education and knowledge of our readers. It is not designed to be, and should not be used as, the sole source of information when analyzing and resolving a legal problem. Moreover, the laws of each jurisdiction are different and are constantly changing. If you have specific questions regarding a particular fact situation, we urge you to consult competent legal counsel.